Data Extraction Services · Gega Infotech
Invoice & Logistics Document Data Entry
AP/AR invoices, bills of lading, AWB numbers, customs forms — line-item extracted across any format and returned in your preferred structure.
- ✓Founded 2002 — over two decades of delivery
- ✓ISO 27001 & ISO 9001 certified
- ✓Standard turnaround: 24 hours
- ✓Clients across US · CA · UK · AU · NZ · UAE
What this service covers
Invoices and Purchase Orders
AP and AR invoices, purchase orders, credit notes — line-item extracted across any format, vendor, or template. Vendor name, line descriptions, quantities, unit prices, totals, tax, reference numbers.
Bills of Lading and AWB
Ocean bills of lading, air waybills, sea waybills — shipper, consignee, notify party, port details, container numbers, commodity descriptions, weights, and freight terms extracted to your spec.
Customs and Trade Documents
Commercial invoices, packing lists, certificates of origin, customs entries — extracted and structured for trade compliance and freight audit workflows.
Any Currency, Any Carrier
We extract across formats, languages, currencies, and carrier systems without asking you to standardise your incoming documents first.
How it works
Send the documents
Via SFTP, shared drive, or direct system access — whatever your team already uses. We fit around your setup, not the other way around.
We extract and structure
Operators work to your exact field specifications. Every record goes through a second-pass quality check before it leaves our team.
Receive clean data
Formatted to your spec, delivered back the same way it arrived. Standard turnaround is 24 hours — often less.
A typical engagement
Third-Party Logistics Provider — Australia
A 3PL processing freight documents for multiple carrier relationships was spending staff time manually entering AWB and bill of lading data into their TMS. Gega took over the extraction, covering 1,500 to 3,000 documents per week, returned in a structured format their system could ingest directly.
Who sends us this work
Freight brokers, logistics operators, accounts payable teams, customs brokers, and trade finance companies who need structured data from shipping and financial documents processed at volume.
Common questions
Vendor name and address, invoice number, invoice date, due date, line item descriptions, quantities, unit prices, totals, tax amounts, payment terms, and any reference numbers. We work to your field list — if you need something specific, just tell us.
Yes. We have operators who handle English, and we work with mixed-format document sets across international trade workflows regularly. For non-English documents, ask us about your specific languages and we will confirm coverage.
We have run invoice extraction operations at 10,000-plus documents per month for logistics clients. We staff to your volume — if it grows, we scale with it.
Ready to clear the backlog?
Tell us what you have. We’ll tell you honestly whether we’re the right fit.
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