Data Extraction Services · Gega Infotech
Medical Records & Charts Data Entry
Handwritten notes, lab results, legacy charts — extracted and structured. Strict data-handling protocols on every engagement.
- ✓Founded 2002 — over two decades of delivery
- ✓ISO 27001 & ISO 9001 certified
- ✓Standard turnaround: 24 hours
- ✓Clients across US · CA · UK · AU · NZ · UAE
What this service covers
Handwritten Notes and Charts
Patient notes, physician charts, SOAP notes, discharge summaries — extracted regardless of handwriting quality or form design. Our operators are trained on medical document formats.
Lab Results and Diagnostics
Pathology reports, radiology findings, blood panels — structured to the field-level your downstream system requires. Any lab format, any speciality.
Legacy and Archive Records
Paper records, microfilm prints, scanned folders going back decades — we extract from originals in any condition and return clean structured data.
Strict Data-Handling Protocols
Every medical engagement runs under documented handling protocols. Access is restricted to the operators on that job. Nothing leaves our environment until delivery.
How it works
Send the documents
Via SFTP, shared drive, or direct system access — whatever your team already uses. We fit around your setup, not the other way around.
We extract and structure
Operators work to your exact field specifications. Every record goes through a second-pass quality check before it leaves our team.
Receive clean data
Formatted to your spec, delivered back the same way it arrived. Standard turnaround is 24 hours — often less.
A typical engagement
Health Information Management Company — US
An HIM company managing records requests for a network of community hospitals needed handwritten chart data extracted and indexed at scale. Gega handled the extraction on a rolling basis — 2,000 to 4,000 records per week — with turnaround inside 24 hours on standard batches.
Who sends us this work
Healthcare providers, medical record management companies, health information management teams, and insurance carriers who need structured data from clinical documents without the overhead of an internal team.
Common questions
Patient charts, physician notes, discharge summaries, lab reports, radiology findings, insurance claim forms, consent documents, and referral letters. If it is a medical document with data on it, we have likely processed something like it.
Our operators are trained on degraded and handwritten medical documents specifically. When a field is genuinely unreadable, we flag it rather than guess — you always know what is confirmed extraction and what needs review.
Access is restricted to the operator team assigned to your job. We operate under documented handling protocols and can work within your security requirements including on-premise deployment if your data cannot leave your network.
Ready to clear the backlog?
Tell us what you have. We’ll tell you honestly whether we’re the right fit.
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